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Administrative Assistant Job Vacancy at Abt Associates in Uganda
at Abt Associates in Uganda
Job Title: Administrative Assistant
Job ID: 2011-6384
Posted Date: 11/11/2011
Category: International Health
Division/Department: Private Sector Health Systems
The International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.
HS Diploma with 3 - 5 years of experience OR the equivalent combination of education and experience. Business or Secretarial school training desired.
The USAID-funded Uganda IRS Project’s objective is to conduct an ambitious spraying program and establish the foundation for sustainable, effective, high-quality IRS activities. Based at the Uganda IRS Gulu office, the Administrative Assistant provides general administrative support to the field office team.
Specific responsibilities include:
Responsibilities include the following:
Performs reception services acting as first point of contact, answering incoming calls, transferring to appropriate staff, taking/distributing messages, greeting visitors, handling requests for information and directing visitors to appropriate locations
Keep the reception area clean and tidy at all times
Update internal telephone records of staff contact numbers
Record and handle incoming and outgoing courier
Arrange maintenance visits and log them in the maintenance tracker
Order and maintain level of stationery, toners and kitchen supplies
Arrange hotel reservations as and when required
Oversee the daily cleaning and general maintenance of the office premises
Ability to communicate to all levels
Strong efficiency and punctuality
Working knowledge of MS word
Good organization skills
Previous and proven reception management experience
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