East Africa Jobs Line

[Full-time] Organizational Development International Expert at BTCCTB

2013-01-23 12:14:16

Location: Bujumbura
Description:

Job Title:International expert in Organizational Development, Bujumbura, Burundi

Terms of Reference
Belgian Technical Co-operation
I Rohero neighborhood
Avenue of September 18
BP 6708 Bujumbura
Tel: + 257 22 22 39 31

In the context of ¿½ development of its activiti ¿½ s, BTC is looking for a (m / f): International Expert in ¿½ organizational development for the program Institutional Support Central and Pi ¿½ riphï ¿½ America ï ¿½ Justice in Burundi Vine ¿½ f.: BDI-10-067-2 Duty Station: Bujumbura Duri ¿½ e of contract: 12 months probable date of Came ¿½ based on: 01/03/2013 monthly salary package: between 5555.71 euros and 8076.56 euros (including the gross monthly salary and benefits LII ¿½ s the status of expatriï ¿½: ï ¿½ premiums remoteness and nibilitï Pi ¿½ ¿½). The salary is calculi ¿½ according to the composition and swimming mï ¿½ ¿½ expiry of relevant professional experience.
How to apply:

Inti Ressi ¿½ ¿½ (e)? Apply on or before 04/02/13 via our website using our www.btcctb.orgen cv standardisï ¿½ you will find in the Modi ¿½ ï ¿½ page offers emploiï ¿½, and a letter of motivation . For any questions Suppli ¿½ commentary, contact us at 02/505 37 90.

Deadline:31 Jan 2013

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[Full-time] Operation Assistant at UNDP

2013-01-22 09:54:12

Location: Bujumbura
Description:

Job Title:Operation Assistant Bujumbura
Closing Date:01 Jan 2013

ASSISTANT (E) OPERATIONS

Location:

Bujumbura, BURUNDI

Additional Category

Management

Type of Contract:

Service Contract

Post Level:

SB-3

Languages Required:

French

Duration of Initial Contract:

Year

Background

Under the direct supervision of the International Operations Manager (IOM) in close collaboration with the Associate Directors, Assistant (e) Operations will be required to provide quality service to internal and external customers while respecting the appropriate rules and procedures of UNFPA.

Duties and Responsibilities

Assistant (e) Operations shall perform the following tasks:

Local purchases:

While respecting the processes and procedures of UNFPA, Assistant (e) Operations will provide support to projects and Burundi office of UNFPA.

* Contact local market suppliers to obtain price requests for the acquisition of equipment and / or services. * Collect proforma invoices for the purchase of local goods and services and submit to the Committee’s analysis of internal purchases, while respecting the rules and procedures; * Establish and maintain a filing system for records relating to local procurement to facilitate the improvement and efficiency of service operations; * Ensure the classification of records relating to LTA available; * Follow the VAT registration and maintain a file for monthly monitoring of the amounts to be reimbursed by the government; * Manage the database of VAT in order to keep the file available per month, by type of expenditure etc.. * Prepare fund records invoices presented for payment; * Maintain a list of invoices submitted for payment.

International Purchases:

Work closely with the Associate Directors for: The preparation and updating of the procurement plan; requisitions relating thereto; regular monitoring of external commands; permanent contact with the forwarder offering customs clearance services etc.. in order to replace it properly in case of absence.

Fuel management:

Make sure the fuel UNFPA is managed effectively and prepare reports for management to inform them of fuel use per car if necessary, by project

* Save fuel vouchers to facilitate the control of consumption of each vehicle UNFPA; * Distribute the fuel for any vehicle UNFPA while maintaining an effective system to avoid out of stock; * Calculate the fuel consumption per vehicle, the cost of repair, maintenance and other costs to enable management to make decisions with detailed reports prepared with this information; * Prepare a detailed monthly report consumption per vehicle; * Develop an annual report and filing appropriate documents intended to answer any questions on the matter.

Other tasks:

* Provide logistical support for meetings / seminars-workshops by booking rooms, availing other necessary materials as well as the organization of transport. * Regularly update the physical inventory of supplies / equipment of UNFPA; * Follow up missions drivers to ensure fairness in the rotation field missions; * Update monthly list of drivers continuously; * Sort the F-10 met and approved and maintain the list relating thereto; * Attend the International Operations Manager (IOM) in the Secretariat’s activities * If necessary, provide support in the establishment and monitoring of contracts and local SSA SC.

Competencies

* Have a sense of initiative, good interpersonal ability, the ability to work as a team in a multicultural and multi-ethnic environment with sensitivity and respect for diversity. * Demonstrate the ability to develop and maintain good relationships with colleagues and partners. * Have good ability to develop personal and professional skills. * Have good writing skills.

Institutional competencies:

* Demonstrate integrity in accordance with the values and ethical standards of the United Nations; * Promotes the vision, mission and strategic objectives of the United Nations in general and those of UNFPA in particular; * Show flexibility and adaptability to cultural, gender, religion, race, nationality and age.

Functional Competencies:

* Professionalism: Having knowledge of rules and procedures of the United Nations system and learn to keep professional secrecy * Planning and Organizing: Demonstrated ability to plan and organize work; * Communication: Ability to write clearly and effectively orally, be receptive and have good listening skills; * Ability Technology: Good knowledge of computers and internet, how to use new information technology as a source of training, information and knowledge; * Teamwork: Being proactive Ability to interact, establish and maintain good working relationships with respect for diversity have a good sense of initiative and ability to anticipate, ability to work in team and under pressure, ability to produce good results in a timely manner, be willing to work outside regular hours of service. * Knowledge Management and Learning: Promoting within the UNFPA knowledge management and an environment conducive to learning through personal example and work actively to ongoing training and development of staff from their plan learning and developing new skills. * Management and Leadership: Establish strong relationships with partners, focusing on the impact and outcomes and how to respond positively to feedback. Demonstrate openness to change and ability to manage complexities.

Required Skills and Experience

Education:

* Hold a high school diploma, a university degree would be an asset

Experience:

* Relevant experience of at least 5 years in the field of administration or any other position in the Windows environment. * Aptitude for teamwork. * Experience in an international organization is an asset. * Experience of management mechanisms UN system is an advantage. * Good command of computer skills (Word, Excel, Internet). * Be able to understand the rules governing the operations of the UNFPA * Excellent interpersonal and personal qualities – Excellent verbal and written communication

Language Requirements:

* A mastery of the French language. * Good knowledge of the English language is an asset.

UNDP is Committed to Achieving workforce diversity in terms of gender, nationality and culture. Individuals from Minority groups, indigenous groups and persons with disabilities are Equally Encouraged to apply. All applications will be Treated with the strictest confidence.

How to apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=35080

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[Full-time] Support Program and Operations Assistant at UNDP

2013-01-22 09:50:24

Location: Bujumbura
Description:

Job Title:Assistant – Support Program and Operations, Bujumbura
Closing Date: Friday, 01 February 2013

ASSISTANT – SUPPORT PROGRAM AND OPERATIONS

Location:

Bujumbura, BURUNDI

Application Deadline:

31 Jan 2013

Additional Category

Management

Type of Contract:

Service Contract

Post Level:

SB-3

Languages Required:

French

Duration of Initial Contract:

An initial year

Background

Under the direct supervision of the Program Advisor and in close collaboration with the Operations Officer (International Operations Manager), Wizard (e) play the role of supporting the Programme and Operations. He / she will be called (e) to provide quality services to internal and external customers while respecting the appropriate rules and procedures of UNFPA.

Duties and Responsibilities

Assistant (e) perform the following tasks:

Finance:

* Support the financial monitoring of the program activities of UNFPA, in collaboration with the respective Programme Officers, while ensuring that the application procedures and financial regulations of UNFPA; * Participate in the development and formulation of budgets for activities to be undertaken under the said program; * Implement a control system / effective internal audit and implement the recommendations of the external audit and internal pre-audit.

In this context, the incumbent will assume the following responsibilities:

Monitor the financial execution of resources allocated to partners

Monitoring and enforcement procedures and financial regulations relating to financial transactions UNFPA procurement, payments and other accounting and financial regulations UNFPA running the following sub-activities:

* Follow up with the Programme Officers, lists of participants in the various program activities and to pay actual payments and make the necessary reconciliations; * Ensure that the required supporting documents are attached to any payment * Check the attachments folder and track payments of vendor invoices and queries implementing partners under financial and accounting procedures in force at the UNFPA;

Perform various accounting tasks for daily operations and Periodic preparation of payment requests, establishing the elements of financial reports.

Ensure the filing and archiving of accounting and financial documents of the program.

Administration:

On the administrative side, he (she) will be responsible for supporting the Program in the following actions:

Logistics: inventory of supplies, equipment and program various workshops, support in the process of purchasing and procurement of goods and services and in the recruitment process.

Working with the Wizard (e) Operations and participate in the organization of program activities through the following actions:

* Getting into the Atlas system all requisitions with respect to the various programs; * Establish and approve the Purchase Order / PO for signature by the charge of Operations for any purchase with respect to the Program; * Prepare the supplies required for various activities.

Prepare draft correspondence to be sent to partners;

Ensure the filing and archiving of program documents;

Perform all other duties that he entrust his superiors in the field of its competence;

Receive, manage and distribute internal mail, while exercising discretion in its handling of confidential information.

Competencies

Institutional competencies:

Functional Competencies:

* Professionalism: Having knowledge of rules and procedures of the United Nations system and learn to keep professional secrecy; * Planning and Organizing: Demonstrated ability to plan and organize work; * Communication: Ability to write clearly and effectively orally, be receptive and have good listening skills; * Ability Technology: Good knowledge of computers and internet, how to use new information technology as a source of training, information and knowledge; * Teamwork: Being proactive Ability to interact, establish and maintain good working relationships with respect for diversity have a good sense of initiative and ability to anticipate, ability to work in team and under pressure, ability to produce good results in a timely manner, be willing to work outside regular hours of service; * Knowledge Management and Learning: Promoting within the UNFPA knowledge management and an environment conducive to learning through personal example and work actively to ongoing training and development of staff from their plan learning and developing new skills; * Management and Leadership: Establish strong relationships with partners, focusing on the impact and outcomes and how to respond positively to feedback. Demonstrate openness to change and ability to manage complexities.

Required Skills and Experience

Education:

* Completion of Secondary Studies in Economics, Finance, Accounting, or Business and a degree in these areas will be an asset.

Experience:

* Minimum of five (5) years of experience in the areas of Business Administration, Human Resources Management, accounting and financial management. * Experience in an international organization is an asset. * Experience of management mechanisms UN system is an advantage. * Good command of computer skills (Word, Excel, Internet), knowledge of accounting software is an asset.

Language Requirements:

* A mastery of the French language. * Good knowledge of the English language is an asset.

How to apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=35081

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[Full-time] Secretary Operations at UNDP

2013-01-21 13:06:14

Location: Bujumbura
Description:

Job Title:Secretary Operations, Bujumbura
Closing Date: 31 Jan 2013

SECRETARY OPERATIONS

Location:

Bujumbura, BURUNDI

Application Deadline:

01-Feb-13

Additional Category

Management

Type of Contract:

Service Contract

Post Level:

SB-2

Languages Required:

French

Duration of Initial Contract:

An initial year

Background

Under the direct supervision of the International Operations Manager (IOM), / Secretary (e) Operations will be required to provide quality service to internal and external customers while respecting the appropriate rules and procedures of UNFPA.

Duties and Responsibilities

The / Operations The Secretary shall perform the following tasks:

Administrative and logistical support

* Contributes to the preparation and implementation of workshops / seminars organized within the framework of project activities with UNFPA partners * Provides logistical support in planning raids on land * Assists the IOM in finalizing and formatting various documents (technical documents, reports, …) * Prepare draft correspondence (Memos, letters, notes …) * Supports and circulating the minutes of the meetings of the unity of Operations for the flow of information / work and its implementation * Plans, enrolled in the program and coordinate travel and logistics for meetings, conferences and special events using his planning skills to avoid confusion or programming schedules and obtaining cooperation participants and clients. * Made of external travel reservations and collect proforma with authorized travel agencies. Prepares memos / letters relating thereto and assists in the preparation of TA (Travel Authorization) * Provide support in the management of F-10 for travel both internal and external * Provides classification and archiving of Operations. * Combines factual information and relevant documents that shed light on key issues and provide useful information that can be used during meetings, conferences and other events, makes all such information and documents available to staff. * Ensures proper functioning of equipment, including electronic equipment, ensures that equipment is available for use in meetings, video conferences and other events. * Manages, monitors, acquires and buys stocks of materials such as forms, supplies and office equipment to ensure the availability of resources

Vehicle Management

Fleet management car UNFPA efficiently to ensure proper monitoring of vehicles

* Ensure that all vehicles used by the office of UNFPA / Burundi are provided according to the regulations of the organization; * Please regularly check, together with drivers, vehicle logbooks office and ensure proper filling; * Manage the movement of drivers while encouraging filling out forms transportation as developed by the Operations Department. * Propose appropriate solutions that encourage savings to ensure better management of vehicles and drivers. * In collaboration with the drivers to ensure that vehicles are maintained and serviced UNFPA as needed.

Data management

* Collects, verifies, and stores all the data methodically with attention to detail, identifies mistakes and takes the initiative to correct them. * Interprets data, draws conclusions and / or creates models that facilitate the work of the Service. * Collects and compiles data quickly and accurately captures the relevant data, records, making them accessible and manages databases. * Transmits data file design and drafting questionnaires, reports and documents quickly and accurately using databases, spreadsheets, communications software and other software. * Fixes, formats and creates entries for the reading of correspondence, reports, documents and / or presentations using word processing programs, spreadsheets and databases that meet the standards of quality and require minimal corrections. * Ensures that the form of correspondence, reports and documents comply with the standards set by the UN. * Enters, corrects and presents information (questionnaires, reports, documents) in a clear layout and visually appealing to present eg tables, forms, presentations, briefing notes books and reports using the latest versions of programs for word processing and text editing functions, databases and spreadsheet software. * Has a good command of grammar, spelling and conjugation in the language of work

Planning, organization and management multitasking

* Plans, coordinates and organizes workload while being aware of changes in different priorities and deadlines. * Creates, develops and maintains with staff and customers for effective working relationships easily provide the necessary support. * Organizes and manages multiple tasks with precision in setting priorities and taking into account the special missions, regular interruptions, deadlines, available resources and the many relationships. * Demonstrates flexibility in moving from one task to another to meet the many needs support.

Knowledge of the position

* Demonstrates knowledge and a detailed understanding of best practices and procedures practiced in the administration and secretariat; * Demonstrates knowledge of major software used in the office and programs that are related to text processing, management of financial data, and / or presentations in accordance with the required skills; * Operates a variety of equipment and computerized office that maintains and identifies anomalies in order to provide effective services; * Demonstrates ability and willingness to learn and understand specific functions, language, practices and concepts of a necessary task in providing effective support; * Made discretion in its handling of confidential information he / she ranks among the confidential files.

Competencies

Institutional competencies:

Functional Competencies:

* Professionalism: Having knowledge of rules and procedures of the United Nations system and learn to keep professional secrecy; * Planning and Organizing: Demonstrated ability to plan and organize work; * Communication: Ability to write clearly and effectively orally, be receptive and have good listening skills; * Ability Technology: Good knowledge of computers and internet, how to use new information technology as a source of training, information and knowledge; * Teamwork: Being proactive Ability to interact, establish and maintain good working relationships with respect for diversity have a good sense of initiative and ability to anticipate, ability to work in team and under pressure, ability to produce good results in a timely manner, be willing to work outside regular hours of service; * Knowledge Management and Learning: Promoting UNFPA in knowledge management and an environment conducive to learning through personal example and work actively in the continuous training and development of staff from their learning plan and development of new skills; * Management and Leadership: Establish strong relationships with partners, focusing on the impact and outcomes and how to respond positively to feedback. Demonstrate openness to change and ability to manage complexities.

Required Skills and Experience

Education:

* Hold a high school diploma; * Have a university degree would be an asset.

Experience:

* Relevant experience of at least 3 years in the field of administration or any other position in the Windows environment; * Aptitude for teamwork; * Experience in an international organization is an asset; * Experience of management mechanisms UN system is an advantage; * Good command of computer skills (Word, Excel, Internet), knowledge of accounting software is an asset; * Be able to understand the rules governing the operations of the UNFPA; * Excellent interpersonal and personal qualities – Excellent verbal and written communication.

Language Requirements:

* A mastery of the French language. Good knowledge of the English language is an asset.

How to apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=35082

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[Full-time] :Financial Assistant at UNDP

2013-01-21 13:03:57

Location: Bujumbura
Description:

Job Title:Financial Assistant Bujumbura
Closing Date:31 Jan 2013

Location:

Bujumbura, BURUNDI

Application Deadline:

01-Feb-13

Additional Category

Management

Type of Contract:

Service Contract

Post Level:

SB-3

Languages Required:

French

Duration of Initial Contract:

An initial year

Background

The UNFPA Office in Burundi has always invested to support the country in population and development issues, health and reproductive rights and gender equality. To do this, the office has developed a four-year program (2010-2014): “Supporting Burundi to put into practice the commitments it has made in the field of population and development, health and reproductive rights and Equality between the sexes. “The country program focuses on the following areas:

* Improving the quality of reproductive health and human rights and HIV prevention * Advocacy for the adoption of plans and laws and enforcement of existing legislation, conventions and treaties * Improving the management and accessibility of sociodemographic

Thus, UNFPA Recruits (e) Assistant (e) Financial (AD) to manage the financial resources of UNFPA office Burundi.

Duties and Responsibilities

Under the coordination and supervision of the Director of Operations UNFPA, Financial Assistant ensures the effective and transparent use of financial resources and integrity of financial services provided by the office.

He (she) works closely with the operations teams, projects and country program UNFPA at country, sub-regional and headquarters, the Government and civil society partners in ensuring the performance Office in finance.

Its main responsibilities are:

Ensure the implementation of the operations strategy and adapt processes and procedures focusing on the following tasks:

* Full compliance of UNFPA, regulations and policies of financial activities, financial recording / monitoring system audit recommendations, implementation of effective internal controls, proper functioning of a financial system based on customer and management of financial resources; * Analyze permanently financial situation, presentation of forecasts project budget and program monitoring and financial reporting partners.

Ensure the development and monitoring of program budgets and projects focusing on the following tasks:

* Regularly review program expenditures and projects and ensure that disbursements are in accordance with work plans and office projects and targets of the program and projects; * Develop proposals for planning of financial resources of the office and prepare reports containing analysis of the financial situation; * Prepare and monitor budgets, analyze and regularly report on budgets approved partners and the situation of absorption of resources; * Check the status report with budget limits spending and absorption levels of resources; * Ensure proper and timely record spending by national implementing partners to reduce the level of BSV.

Ensure expenditure control program countries by focusing on the following tasks:

* Analyze and develop recommendations on the financial proposals submitted by the project partners; * Establish a system of internal financial control, ensuring that plans, budget and expenditures are appropriate and complete transactions are correctly recorded and posted in Atlas; * While track record of payments made by UNDP on behalf of the partners of UNFPA; * Support Programme Officers in the analysis faces provided by partners and ensure a correct allocation of expenditure Atlas; * Regularly check the Dashboard office and make appropriate corrections; * Check that the F10 is prepared properly; * Save contributions and other inflows into the module suitable for Atlas UNFPA projects; * Keep track of cash advances given to partners to implement and certify the accuracy and relevance of financial reports in collaboration with project managers prior to the disbursement of the next tranche; * Prepare financial reports in accordance with the project managers in accordance with donor requirements and procedures for reporting UNFPA; * Analyze the consistency of revenue and expenditure for projects in non-core module Atlas appropriate; * Ensure that documents supporting financial transactions are properly classified and secure; * Take timely corrective actions on unposted vouchers, including the vouchers with errors and unapproved * Review and verify the accuracy and relevance of supporting documents for payments and issuing payment transactions in Atlas (PO and non-PO vouchers), to prepare financial reports.

Ensure sound management of cash office focusing on the following tasks:

* Review all requests for expenditures to ensure that the relevant COA are indicated and in accordance with program budgets and projects; * Prepare timely financial reports monthly, quarterly, half-yearly and annual use by office staff; * Support staff programs and projects to prepare their budgets in Atlas; * Prepare timely and update drafts financial reports for donors; * Certify spending petty cash; * Ensure that requests are cash advances in accordance with the regulations; * Taking care of other tasks assigned by supervisors.

Competencies

Have a spirit of initiative, good interpersonal ability, ability to work in teams in a multicultural and multi-ethnic environment with sensitivity and respect for diversity. Demonstrate the ability to develop and maintain good relationships with colleagues and partners. Have good ability to develop personal and professional skills. Have good writing skills.

Institutional competencies:

Functional Competencies:

* Knowledge Management and Learning: Promoting within the UNFPA knowledge management and an environment conducive to learning through personal example and work actively to ongoing training and development of staff from their plan learning and developing new skills; * Management and Leadership: Establish strong relationships with partners, focusing on the impact and outcomes and how to respond positively to feedback. Demonstrate openness to change and ability to manage complexities; * Development and Operational Effectiveness: Ability to provide analytical data for strategic planning, management and monitoring for results and reports and organize work. Ability to analyze needs and provide parameters to support financial processes in the country office. Ability to formulate and manage budgets, contributions and investments and transactions and conduct a financial analysis, financial report and cost recovery. Good knowledge of accounting and accounting systems; * Communication: Ability to write clear and concise manner and to communicate effectively orally; * Ability Technology: Good knowledge of computers; * Group Work: Ability to interact, establish and maintain an effective way both colleagues, supervisor with people with different cultures, good labor relations, respect for diversity.

Required Skills and Experience

Education:

* University degree in Economics, Management, Administration, Accounting or other relevant field; Experience: * Minimum of five (5) years of relevant experience at national or international level in providing management advisory services and / or financial personnel and establish harmonious interrelationship between international organizations and national governments; * Experience in the usage of computers and office software packages, experience in managing financial management systems and / or personnel and establish harmonious interrelationship between international organizations and national governments; * Experience in an international organization is an asset; * Experience in managing a similar program is a definite advantage; * Good knowledge of computer and ATLAS is an asset.

Language Requirements:

* Fluency in French. Knowledge of French an asset.

How to apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=35074

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[Full-time] Community Policing Experts at GRM International

2013-01-21 13:00:02

Location: Bujumbura
Description:

Job Title:Community Policing Experts, Central Africa
Closing Date:31 Jan 2013

Community Policing Experts – Central Africa

GRM International is a leading international professional services firm specialising in the provision of project design, management expertise and technical assistance to development projects for bilateral and multilateral funding agencies, governments and corporations. We assist developing regions globally to achieve sustainable economic growth and create a better future. We are looking for Community Policing Advisers for upcoming positions in Central Africa. The work will focus on improving services provided to citizens and ensuring that service provision responds to the needs of communities.

Selection Criteria:

Degree and/or equivalent police qualification
Experience in post-conflict developing countries, especially African countries
Police management experience – especially at local station level
Local level police mentoring experience
Local level police capacity building experience
Local level experience in police-community engagement
Project planning and management experience
Flexibility and ability to adapt and respond to local needs as they arise
How to apply:

http://reliefweb.int/job/550190/community-policing-experts-%E2%80%93-central-africa

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[Full-time] Administrative Assistant and Purchases at UNDP

2013-01-21 12:58:49

Location: Bujumbura
Description:

Job Title:Administrative Assistant and Purchases, Bujumbura
Closing Date: Thursday, 31 January 2013

ADMINISTRATIVE ASSISTANT AND PURCHASES

Location:

Bujumbura, BURUNDI

Application Deadline:

31-Jan-13

Additional Category

Management

Type of Contract:

FTA Local

Post Level:

GS-6

Languages Required:

English French

Duration of Initial Contract:

One-year renewable © e

Background

The Office of the UN WOMEN in Burundi has always invested to support the country in matters of gender equality, human rights and women empowerment. To do this, the office has developed a two-year program (2012-2013): “Supporting Burundi to put into practice the commitments it has made in terms of gender equality, human rights of women and empowerment. “ The country program focuses on the following areas, in a post-conflict and peacebuilding:

* Governance and Political Participation of women; * Poverty Women and gender mainstreaming in community recovery; * Violence against women and HIV / AIDS; * Support for the implementation of the recommendations of the CEDAW Committee and the formulation of the fifth report CEDAW.

Thus, ONUFEMMES recruits (e) Assistant (e) Administrative and Procurement to manage human resources and procurement of office of UN WOMEN Burundi.

Duties and Responsibilities

Under the supervision of the UN Women Representative, the Administrative Assistant and purchases will be key responsibilities:

Ensure implementation of operational strategies for the following results:

* Ensure compliance of procurement activities with the regulations, rules, policies and strategies of the UN / UN WOMEN. * Establish an inventory of procurement procedures at the office as well as the development of internal operating procedures standardized procurement and logistics in consultation with the direct supervisor and office management.

Support the procurement processes, while aiming the following results:

* Provision of information necessary for the preparation of plans for the procurement office in Kinshasa and support sub-Bukavu office whenever necessary. * Prepare annual procurement plan office in collaboration with program units and operations. * Support the organization of procurement processes including preparation of RFQ or RFP or ITB documents, receipt of bids or proposals, their preliminary evaluation. * Preparation of Purchase Orders (PO) and contracts in and outside Atlas, preparation of purchase orders for recurring service contracts, the creation of vendors in Atlas, establishing a classification system for unit of purchase. A Profile “buyer” in Atlas. * Implementation of an internal control system to guarantee that purchase orders are duly prepared and dispatched. * Make the corrections of errors POs with budget / allocations and ensure that other problems are treated in time.

Contribute to the implementation of a strategy for leveraging resources to the following results:

* Updated daily lists. * Organization of inspections at suppliers. * Control equipment and rules for their age and replacement following the rules of the organization.

Ensure that assets are properly accounted Office targeting the following results:

* Ensure that all assets are accounted for in the inventory of office and Atlas with the appropriate information on the location, serial numbers, etc.et ensure control. * Ensure that all equipment are properly recorded and that the movements are tracked and properly classified and recorded. * Provide all relevant information assets in anticipation of the annual reports on inventories and physical inventories. * Provide the required information on the equipment to be removed from the inventory according to the rules of the organization.

Manage contracts and the provision of logistics services to the following results:

* Manage the publication of advertisements in the media and online (suppliers, consultants and others). * Make sure that the terms of reference (TOR), specifications and other documents published are complete, correct and in accordance with the quality standards of the organization. * Organize procedures for selecting consultants and other service providers including finalizing the draft TOR, vacancies, etc.. * Ensure the monitoring of all payments SSA to ensure that the annual limit per consultant complies with the regulations. * Ensure the quality, rigor and transparency of each purchase in accordance with the rules of the organization * Ensure staff travel arrangements, conferences, meetings and workshops: all logistical closely associated with administrative / financial and other colleagues.

Appuiyer knowledge building and sharing them at the Office for the following results:

* Participation in organized training for staff on purchases. * To synthesize best practices. * Update daily database. * Contributions sound knowledge networks and communities of practice (eg organize training for colleagues on best practices in procurement).

Competencies

General skills:

* Manifesto commitment to the mission, vision and values of UN WOMEN. * Demonstrates sensitivity and adaptability regardless of the culture of individuals, sex, religion, race, nationality and age.

Functional Competencies:

Knowledge management and learning

* Sharing knowledge and experience * Actively support staff learning and development in one or more areas of practice and applies newly acquired skills Development and Operational Effectiveness * Ability to perform a variety of routine tasks related to the management of contracts, assets and markets, including the collection and preparation of documentation, data processing, preliminary bids evaluation, filing, the provision of information, control of assets. * Good knowledge of financial rules and regulations * Computer Skills serious.

Supervision and self-

* Give priority to the result for the client and responds positively to feedback * Performs work consistently and diligently while adopting a positive and constructive attitude * Stay relaxed and self-possessed and keeps a good humored even under pressure

Certification Program UNDP procurement

Required Skills and Experience

Have:

* A post-secondary degree (Bac +2) Administration / Finance, Economics, Commerce and related fields. * At least 6 years experience in purchasing / procurement at national or international level. * A good knowledge of computer (MS Office software Word, Excel). Knowledge management systems and web-based ATLAS is required. * Experience within the UN system is required.

NOTE: This vacancy is open to Burundi A Local Staff only. Only candidates National UN staff are eligible.

How to apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=31558

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[Full-time] Monitoring and Evaluation Advisor at Management Sciences for Health

2013-01-17 11:36:15

Location: Bujumbura
Description:

Job Title:Monitoring and Evaluation Advisor, Bujumbura
Closing Date: 31 Jan 2013

Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 45 country offices and our Arlington, Virginia, and Cambridge, Massachusetts, US headquarters, our staff from 73 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.

MSH seeks a Monitoring and Evaluation Advisor for a program designed to assist the Ministry of Health improve the quality of the package of basic maternal and child health services; to build the capacity of health center staff; to build the capacity of national, provincial and district authorities to collect, analyze, disseminate and act on health information data; and to provide targeted communities with the knowledge and skills to identify, prevent and address key MCH risks.

This position is contingent upon project award and funding.

OVERALL RESPONSIBILITIES:

The Monitoring and Evaluation (M&E) Advisor is responsible for leading the development and implementation of a plan to monitor progress, evaluate effectiveness, and disseminate results of the Project activities and innovations. The M&E Advisor has primary responsibility for developing the project M&E plan and identifying M&E needs, as well as daily monitoring and improvement of the project performance. S/he will design and maintain data collection systems and for ensuring that all necessary information, from both routine reporting as well as from ad hoc data collection efforts and special studies, is collected, analyzed and used in guiding internal project planning and informing external partners about project activities and accomplishments. S/he will design the baseline and end line evaluation of the project to capture the needed information to periodically assess the intermediate results and to evaluate the end of project results. S/he will provide the Project Director and the management team the needed data for planning and properly managing the project towards the attainment of its goals and objectives. The M&E Advisor conducts all appropriate analyses, including the use of complimentary routine data sets and secondary analysis, from various sources and fully documents activities and accomplishments in the form of reports, publications and presentations to the donor and to the international community.

SPECIFIC RESPONSIBILITIES:

1. Design with the team and conduct the baseline study to provide to the Project Director and the management team with accurate data that could be used to revise the anticipated target for the end of project results. 2. Continually monitor the availability of data, (inputs and data sources), the flow of data, and the uses of that data for decision making in the project’s area of responsibility. 3. Work with the various authorities to implement recommendations to address current gaps in data collection, data inputs, sources, flow, forms, registers and reports; suggest additional strategies for strengthening data collection, interpretation and use as appropriate. Prepare and disseminate periodic reports on the program incorporating service statistics and survey data as available. 4. Prepare briefings, papers, and slide shows for presentation to the donor, MOH officials and partners on the Project’s activities and lessons learned. 5. Work with MSH M&E unit at home office staff in developing appropriate computer application for the project as needed and in reviewing articles for publication, and documenting the project’s progress and achievements. 6. Develop procedures and instruments for planning, monitoring and evaluating project activities based on the Results Framework and the Activity Timeline. 7. Ascertain that the evaluation framework s/he developed with the team is being implemented as planned to obtain all the necessary data for the final evaluation report. 8. Review the final data collection plan and recommend any changes that may be needed to assure that all evaluation information and data is collected.

QUALIFICATIONS:

1. A minimum of a Master’s degree in Epidemiology/biostatistics or Statistics, demography or related field, or equivalent experience in monitoring and evaluation. 2. At least 5 years work experience in monitoring and evaluation, specifically in the development of health and/or education M&E tools and activities 3. Excellent written and oral communication skills with experience in presenting to groups. 4. Demonstrated ability to write reports and publishable papers. International publications preferred. 5. A demonstrated ability to work effectively in the country environment; and through patience, respect, understanding, and professional competence earn the confidence and trust of counterparts. 6. Demonstrate the ability to understand and support national goals, to maintain high professional standards, and to develop harmonious and effective working partnerships with counterparts. 7. Fluency in French language; proficiency in English preferred 8. Willingness to travel within the country up to 25% time

How to apply:

To apply for this position, please visit the Employment Opportunities section of our website at www.jobs-msh.icims.com. If you cannot apply online or have difficulty doing so, please email an explanation of your problem to iRecruiterproblem@msh.org.

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[Full-time] Project Director at Management Sciences for Health

2013-01-17 11:34:48

Location: Bujumbura
Description:

Job Title:Project Director, Bujumbura
Closing Date: 31 Jan 2013

MSH seeks a Project Director to provide strategic leadership, management, and direction for a program designed to assist the Ministry of Health improve the quality of the package of basic maternal and child health services; to build the capacity of health center staff; to build the capacity of national, provincial and district authorities to collect, analyze, disseminate and act on health information data; and to provide targeted communities with the knowledge and skills to identify, prevent and address key MCH risks.

This position is contingent upon project award and funding.

OVERALL RESPONSIBILITIES:

The Project Director leads and manages the project and is accountable for project deliverables and results, with full accountability and authority for the development, execution, and monitoring of the project, including (1) vision and technical strategy; (2) project management; (3) documentation and communication; (4) client(s) and stakeholder(s) relationships; and (5) coordination and synergy with other MSH projects.

SPECIFIC RESPONSIBILITIES:

1. Oversee implementation of program activities and provides high quality technical and strategic leadership, managerial oversight, and administration of the project. 2. Serve as the primary project liaison from MSH to the donor and is accountable for the achievement of results, ensuring quality of services are maintained at the highest standard, and that all project objectives and deliverables are met. 3. Adapt and implement management systems with standard operating procedures to administer all activities funded by the agreement, ensuring sufficient financial staff for disbursing all local costs under this project, monitoring and tracking expenditures, and preparing financial reports of project expenditures for submission to the donor. 4. Collaborate with partners, donor, and stakeholder representatives, building and maintaining productive relationships. 5. Supervise direct reports with a particular focus on achievement of their key tasks and project deliverables. 6. Communicate, implement, and assure adherence to MSH and project policies, guidelines and values; develops staff skills and knowledge; and facilitates supervisee success and professional development whenever possible. 7. Serve as the primary liaison for communication with the donor, US Government representatives, partners, civil society organizations, appropriate officials from local governments and municipalities and representatives from other donor and development agencies.

QUALIFICATIONS:

1. Minimum of a Master’s degree in Public Health or other relevant discipline.

2. At least 10 years senior-level experience designing, implementing, and managing complex health programs in the Burundi or other sub-Saharan African countries, preferably in the area of maternal and child health.

3. Significant experience and technical expertise in the implementation of programs in IMCI, or supporting maternal and young child nutrition; birth preparedness and maternity services in Burundi or other sub-Saharan African countries.

4. Demonstrated ability to negotiate and influence policy and program decisions with senior government and donor officials.

5. Familiarity with donor regulations and administrative procedures in the implementation of donor-assisted project.

6. Track record of strong commitment to sharing knowledge, documenting experiences, supporting creative initiatives, and sharing credit.

7. Demonstrated ability to build and maintain relationships with senior-level colleagues, particularly interacting productively, proactively, and comfortably with government agencies, NGOs, private sector groups, cooperating agencies, and donor organizations.

8. Demonstrated strategic agility, diplomacy, conflict management, team building, written and oral communication, and negotiation skills. 9. Fluency in French and English.
How to apply:

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[Full-time] Finance and Operations Manager at Management Sciences for Health

2013-01-16 14:34:34

Location: Bujumbura
Description:

Job Title:Finance and Operations Manager, Bujumbura, Burundi
Closing Date: 31 Jan 2013

MSH seeks a Finance and Operations Manager to support a program designed to assist the Ministry of Health improve the quality of the package of basic maternal and child health services; to build the capacity of health center staff; to build the capacity of national, provincial and district authorities to collect, analyze, disseminate and act on health information data; and to provide targeted communities with the knowledge and skills to identify, prevent and address key MCH risks.

This position is contingent upon project award and funding.

OVERALL RESPONSIBILITIES

The Finance and Operations Manager oversees the overall financial functions as well as office management duties of the MSH office in Madagascar under the supervision of the Project Director. S/he is responsible for ensuring the smooth operation of technical efforts and field activities by providing accounting, administrative, management and logistical support to facilitate the implementation of program activities. The Finance and Operations Manager ensures that financial management, personnel, administrative and contractual operations systems are conducted according to MSH regulations, standard operating procedures and good business practices. It may be necessary that s/he supervises administrative staff and drivers and provides management support to the technical assistance team to facilitate the implementation of program activities.

The Finance and Operations Manager safeguards the assets (financial and physical) of MSH or other donors against fraud, loss or misuse. S/he ensures that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH Policy, and any cost principles imposed by MSH or a donor agency. S/he must demonstrate the ability to use sound business judgment in assuring that all costs are reasonable and necessary for the completion of the office projects and MSH’s mission.

This position is contingent upon project award and funding.

SPECIFIC RESPONSIBILITIES

1. Manage cash flow, including funds transfers from MSH Arlington or Boston, local currency exchange, and petty cash.

2. Estimate upcoming cash needs and accrue expenditures as appropriate.

3. Issue and collect project advances.

4. Obtain authorization for and pay local costs.

5. Reconcile bank accounts and field advance accounts each month.

6. Record all financial transactions into an approved MSH Field Expense Accounting System, and submit timely reports each month.

7. Maintain thorough documentation of all field financial transactions.

8. Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders and shipping receipts.

9. Apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls.

10. Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.

11. Oversee local procurement and execute all approved payments for local vendors, contractors and consultants for goods and services received, in accordance with the laws and regulations of Burundi, and MSH and USAID regulations.

12. Assist in the preparation and management of country project budgets and pipeline expenditures.

13. Maintain inventories and controls over project office fixed assets, such as furnishings, and computer equipment.

14. Manage timesheets for office staff ensuring timely submission, approval, accuracy and filing.

15. Prepare country activity travel advances and process travel claims (TEFs) and work with country program staff to resolve accounting related issues.

16. Maintain communication with the SPS Budget/Contract Analyst and SPS Program Coordinator supporting Bangladesh project, to seek guidance on financial and contractual issues. Facilitate communication between country technical staff and MSH offices in Arlington and elsewhere.

17. Maintain an effective office country filing system, order and replenish office and stationery supplies and manage the document courier service between Bangladesh office and MSH Arlington.

18. Provide logistic support in booking staff and consultants travel and accommodations, and in processing required authorizations.

19. Provide support to country staff and consultants in coordinating appointments, preparing/disseminating materials, translating and formatting letters, technical documents, reports and presentations.

20. In the absence of a contracted local accounting firm, process local payroll and benefits and administer benefits plan.

21. Perform other duties as assigned.

QUALIFICATIONS

1. Bachelor’s degree in accounting, business management, or office management preferred.

2. At least three years experience in an independent administrative position with advanced bookkeeping responsibilities.

3. Work experience with projects supported by international organizations.

4. Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).

5. Demonstrated translation/interpretation skills and relevant experience.

6. Ability to work independently, prioritize tasks, and meet deadlines.

7. Experience with organizing workshops and training courses, preparing and monitoring budgets.

8. Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred.

9. Excellent communication skills.

10. English and French fluency required including speaking, writing, understanding, and reading and the ability to conduct business in both languages.

11. Ability to work in a team.
How to apply:

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the U.S. Armed Forces. To apply for this position, please visit the Employment Opportunities section of our website at www.jobs-msh.icims.com. If you cannot apply online or have difficulty doing so, please email an explanation of your problem to iRecruiterproblem@msh.org.

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